Vacature Accounts Payable Coordinator
About McLaing: McLaing is a Dutch-based international executive search firm specializing in the IT sector. With a strong focus on connecting top talent with leading organizations, we combine market knowledge with a tailored and results-oriented approach. Whether it’s digital transformation, technological innovation, or industrial digitalization, we help companies attract today’s leaders and experts.
About our customer: Our customer is specialized in the bulk storage of liquid energy. Their terminals are strategically located in the Port of Amsterdam — one of Europe’s major energy and chemical hubs. The terminals provides safe, efficient, and flexible storage and handling services for a wide range of liquid bulk products, including fuels, biofuels, and chemicals. With a strong commitment to sustainability, innovation, and operational excellence, they play an important role in supporting the energy transition while maintaining the highest standards of safety and reliability for its customers.
About the role: The Accounts Payable (AP) Coordinator is an Administrative Specialist in the procurement-to-pay process. This role is essential for the daily management of accounts payables, ensuring the effectiveness and efficiency of the accounts payable process, and coordinating with various business contacts, procurement functions, and budget holders/requisitioners. Your main responsibilities will be:
- Process and handle all incoming invoices and related vendor documents in line with Evos process standards. Ensure timely and accurate receipt, coding, and processing of invoices, matching them with purchase orders, cost centers, and project codes.
- Maintain the accounts payable subledger by ensuring all invoices are accurately registered and matched, resolving issues related to goods receipt delays or purchase order discrepancies. Collaborate with the financial controller and terminal business controller to ensure accurate and current AP maintenance.
- Respond to vendor queries promptly and coordinate with budget holders as necessary. Ensure that all vendor documents are filed and followed up appropriately.
- Ensure incoming invoices are in the correct format and complete, communicating with vendors or budget holders to acquire any missing details. Monitor and enforce the no purchase order, no pay policy where applicable.
- Review urgent payment requests, evaluate them, and acquire terminal business partner approval for exceptional payments.
About you: Finished education at MBO 4 level and you have a minimum of five years of relevant experience. Further you match as much as possible:
- Strong knowledge of accounts payable processes and systems, particularly Business Central ERP.
- Excellent organizational and communication skills.
- Ability to work collaboratively with various stakeholders, including procurement, finance, and budget holders.
- Attention to detail and commitment to process improvement and compliance.
- Experience in handling travel and expense claims is preferred.
- Fluent in English and preferable in Dutch.
About the offer: Next to a very competitive salary we can offer you:
- Hybride way of working
- A very good pension plan according to new guidelines
- Employers contribution to health insurance
- 30 leave days based on full time work (40 hours per week)